Job Description

Working Title

Position Status

Department

General Summary

Specific Position Duties

• Event Planning & Coordination: Assist with event logistics, venue selection, vendor management, and timeline management. 
• Marketing & Promotion: Help create and distribute event materials, develop social media content, and assist with publicizing events to maximize attendance. 
• Attendee & Candidate Management: Manage event registration systems, track attendance, answer attendee/candidate inquiries, and provide information. 
• On-Site Event Support: Assist with event setup, coordination, and teardown, ensuring a smooth and successful event. 
• Administrative Duties: Perform data entry, manage event schedules, maintain files, organize office supplies, and handle general administrative tasks. 
• Communication: Facilitate effective communication with clients, vendors, and attendees to meet expectations and address needs. 
• Recruitment Event Assistance: Support the human resources (HR) team by assisting with job posting, screening resumes, and scheduling interviews for recruitment events. 

Minimum Qualifications

• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint). 
• Organizational Skills: Strong organizational abilities and the capacity to manage multiple tasks simultaneously and meet deadlines. 
• Interpersonal & Customer Service Skills: A people person! Excellent verbal and written communication skills, a positive attitude, and strong customer service abilities. 
• Attention to Detail: Meticulous and detail-oriented to ensure accuracy in event planning and execution. 
• Flexibility: Ability to work a flexible schedule.
• Teamwork: A positive and team-spirited attitude, with the ability to collaborate effectively with colleagues. 

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